Destination Management
Codan Consulting creates exceptional international experiences – whether for company events, conferences, or group travel across Europe. We handle every detail, from destination selection to on-site logistics, so you can focus on your goals. With multilingual staff, strong local expertise, and expert negotiation skills, we ensure smooth delivery, unforgettable experiences, and real cost savings. From team-building trips to large congresses, we’re your trusted long-term partner for impactful and seamless event travel.
Complete DMC Services
- Event design and implementation
- Destination research
- Venue selection
- Negotiation and contracting with the local suppliers
- Restaurants and catering
- Accomodation
- Evening and cultural programmes
- Secretarial services
- Pre-event and post-event marketing
- Technical equipment
- Hosting staff
- Registration
- Delegates logistics
- Translation services
- Event analysis and review
- VAT counselling
- Airport transfers and city transfers
- Accommodation and travel services
- Restaurants and dinner venues
- Personalized company website and/or printed materials for accommodation and social events
- Participants statistics and availability management
- Deadline management and booking reviews
- Other tailor made services based on specific requests
- Establishment and maintenance of online registration database
- Establishment of bank accounts and credit card agreements (for registration payments etc.)
- Handling of participant registrations onsite
- Handling requests from participants, including changes in registrations and cancellations
- Participant marketing, practical information and reminders
- Production of name badges
- Participants lists and statistics
- VIP management (speakers and board members etc.), including registrations, travel and hotel bookings
- Debtor handling
- Finding suitable accommodation in different categories
- Administrating participant hotel booking and VIP accommodation
- Finding local transport suppliers
- Arranging airport pick up and drop off
- Organising travel arrangements for speakers and VIPs
- Congress Consultants will advise the Local Organising Committee (LOC) on the choice of venue of suitable size, location and service level to accommodate the number of participants and the needs and requirements of these and the organisers of the conference
- Contracting (including agreements for catering, technical equipment, staffing, and more)
- Website creation and maintenance, including e.g. uploading programmes and abstracts, general participant information and post conference information
- Harnessing networks and community media to strengthen networking and information sharing before, during and after the conference
- Webcasting presentations and events
- Online file sharing
- Participant marketing via email and new network media
- Finding potential sponsors in cooperation with the Local Organising Committee
- Production of Sponsor & Exhibitor Manual, including choice and pricing of different sponsorship opportunities.
- Administration and practical arrangements related to sponsors and exhibitors
- Exhibition management, including choice of exhibition area, mark up of exhibition spaces etc.
- Budgeting
- Financial counselling
- Final balance
- Audit
Congress Consultants takes full financial responsibility for the financial details following approval of the specifications for the meeting. Congress Consultants works with an ‘open finance model’, which means that all documentation (vouchers, invoices, etc.) will be presented to the Local Organising Committee.
